Skip to content
Client Portal Request a Demo
Rutgers University Case Study

From Data Puddles to Institutional Flow

How Rutgers modernized their spreadsheet-heavy process with a flexible, centralized assessment management system to support continuous improvement and close the loop on learning outcomes.

ID: Rutgers University logo

Introduction to Rutgers University

Rutgers University is the largest public university in New Jersey, with four distinct chancellor-led units and over 500 academic programs. The complexity extends into accreditation cycles, including annual assessments, program reviews every 5-7 years, and reaccreditation every eight years with the Middle States Commission on Higher Education (MSCHE).

Having long outgrown their manual, inconsistent, and difficult to scale assessment processes, the Office of Academic Assessment & Accreditation knew a change was needed. They needed to align multiple campuses and programs under a unified assessment system to ensure data could flow across departments, chancellor units, and the university. Enter HelioCampus.

The Solution

Rutgers selected HelioCampus to automate and streamline their assessment management processes, which helped bring clarity and alignment across its decentralized academic structure. This enabled the institution to:

HC-Color-Icon-150x150-30

Accommodate Rutgers’ unique structure with customizable workflows

HC-Color-Icon-150x150-16

Establish uniform units of analysis to align the entire university

Icon of a cloud outline with an orange circuit pattern inside

Replace shared drives and spreadsheets with a structured evidence bank and automated notification system

HC-Color-Icon-150x150-09

Create buy-in through an inclusive vetting process and implementation support

"We often talk about data repositories and “data lakes.” When I first came to Rutgers, what I found was that we had a lot of “data puddles” and “data ponds”...So we had to figure out the streams to connect them.”
Michele Deegan
Associate Vice President for Academic Assessment & Accreditation

The Results

HelioCampus Assessment & Credentialing ensured Rutgers could deploy a single platform with flexibility to achieve the centralized and local unit requirements, instead of managing multiple point solutions, processes, and technology implementations. They’ve been able to:

Icon of a grid of circles with a hand touching one

Enable data tagging and visibility for targeted, accessible reporting

Icon depicting exchange or interaction between people, with arrows indicating a two-way flow.

Improve communication across decision-makers with email notifications and shared workflows

HC-Color-Icon-150x150-12

Prepare proactively for outcomes measurement and accreditation cycles

HC-Color-Icon-150x150-18

Move at the right pace with a phased approach based on school and program readiness

Ready to modernize your assessment & accreditation process?

Download the full case study to learn more about why Rutgers University chose HelioCampus to help them unify data, engage faculty, and make outcomes assessment more actionable.

Download Now
Screen Shot 2025-05-30 at 2.04.30 PM
footer heliocampus logo
© HelioCampus. All Rights Reserved.
Privacy Terms & Conditions Security