Skip to content
Client Portal Request a Demo

CENTRALIZATION & ADMINISTRATIVE INSIGHTS

Know where your administrative spend is really going.

Take an activity-based view of your staffing your ERP was never built to provide—so you can contain costs, improve service quality, and lead with confidence.

Request a Labor Cost Analytics Demo

Trusted by

Auburn University logo John Jay logo Temple University logo University at Buffalo logo

A shared foundation for smarter administrative cost governance

While administrative staffing costs are easily the second largest cost center in most institutional budgets, few leaders have clear line of sight into where that money actually goes. Departmental budgets hide work that spills across functions, making it nearly impossible to tell whether you're staffed appropriately, running redundant processes, or missing an opportunity to centralize.

 

Our Centralization & Administrative Insights give you an activity-based view of every dollar spent on administrative staffing. By mapping where work is actually happening—not just where it's budgeted—you can identify inefficiencies, benchmark against peer institutions, and make confident decisions about where to centralize, reallocate, or invest. 

Average Labor Investment Allocation

A doughnut chart that depicts average labor investment allocation of HelioCampus LCA Consortium members - 52.8% Academics, 35.2% Administrative, 9.6% Other, and 2.4% Athletics.

*Other includes activities not mapped at this time: Athletics, Bookstores, Concessions, Community Outreach & Training, Health Care Professionals, and Performing Arts

Balance costs. Improve service. Govern with confidence.

Shine a light on decentralized staffing costs.

Icon of a head silhouette with a dollar sign inside a circle, representing financial intelligence or cost analysis.

Expose the hidden costs of decentralization

Bring visibility to redundancy and inefficiency of distributed activities that can unintentionally increase staffing costs within your workforce.

Icon of a knight chess piece within a framed or boxed area, suggesting strategy or strategic positioning.

Defend strategic spending to leadership

Compare benchmarks to pressure test staffing decisions and defend strategic investment areas that support you competitive advantage.

An illustration of a person with an orange flag.

Diagnose before you hire

Uncover sources of satisfaction to discern between people, process, and policy problems, so you don't add unnecessary headcount.

Icon representing a network or connection, with an eye at the center of a hexagonal structure of linked circles.

Move beyond across-the-board cuts

Identify which administrative functions are ideal for centralization or shared service to create lasting savings without cutting into academic capacity or student experience.

Request a Labor Cost Analytics Demo
John Jay College of Criminal Justice logo hero

John Jay's staffing problem turned out to a be visibility problem.

When a budget audit revealed that John Jay College of Criminal Justice administrative spending equaled its entire faculty budget, leadership suspected an oversized staff—but lacked the data to prove it. 

 

Labor Cost Analytics uncovered a quiet culprit: core HR functions had migrated into academic and other departments, creating invisible redundancies hidden in siloed org structures.

 

Read the case study

"The analysis really helped us understand all of the time and attendance work that was being done outside of HR... We've been able to focus on opportunities for cost savings, along with improvement or streamlining of some of our processes."
Mark Flower
VP and COO

More precise insight. More defensible decisions.

Your ERP shows you where money is budgeted. HelioCampus shows you where it's actually going—and how that compares to peer institutions. That precision enables you to contain costs with confidence, make workforce decisions that hold water, and defend strategic investments to leadership and governing bodies.

Request a demo

footer heliocampus logo
© HelioCampus. All Rights Reserved.
Privacy Terms & Conditions Security